Compliance Statements
Saskatchewan Human Rights Code
No employee or contractor of Eastside Safety Ltd shall discriminate against another human being for any reason. The law specifically states that discrimination shall not be based upon:
Mental disability, sex (including pregnancy), physical disability, sexual orientation, age (18-64), ancestry, colour, race or perceived race, religion or religious creed, nationality, family status (parent-child relationship), place of origin, marital status, receipt of public assistance.
The Human Rights Commission calls these the "prohibited grounds" of discrimination. The Commission also protects an individual's fundamental rights to freedom of conscience, freedom of expression, and freedom of association - within the legal limits established by the legislation. Eastside Safety Ltd believes the ability to exercise fundamental rights shall not be at the expense of other people's Human Rights.
Eastside Safety Ltd takes a very strong stance in its protection of people against discrimination. At no time, will discrimination be allowed in its training facilities/areas, meetings, or any other location where Eastside Safety Ltd employees or contractors interact with people. Additionally, Eastside Safety Ltd employees or contractors will not tolerate any discriminatory behavior between any of the people in their activities. Finally, Eastside Safety Ltd will not tolerate any behavior towards its employees or contractors that is discriminatory.
Eastside Safety Ltd has created policies regarding harassment under this legislation, and they are posted in the training room as well as being retained in the Policy Manual. If any person feels that they have been discriminated against, they may file a complaint with Eastside Safety Ltd. Privacy Officer who is authorized to investigate the matter. The initial contact may be by e-mail to privacyofficer@eastsidesafety.com Additionally, the option of contacting the Saskatchewan Human Rights Commission is available for any person to file a complaint.
Eastside Safety Ltd also operates within the Manitoba, Alberta and Federal jurisdictions of Human Rights legislation. Specific references to those jurisdictions are made in the Eastside Safety Ltd Policy Manual. A copy of the policies relating to this is available in its entirety to any person affected by this statement for their review.
Privacy of Client
Any location that Eastside Safety Ltd is providing services or training at is considered to be a work site. Under the Saskatchewan Occupational Health and Safety Act, it is prohibited to allow, tolerate or participate in the harassment of a person. The definition of harassment in the Occupational Health and Safety Act is:
“harassment” means any inappropriate conduct, comment, display,
action or gesture by a person:
(i) that either:
(A) is based on race, creed, religion, colour, sex, sexual orientation, marital status, family status, disability, physical size or weight, age, nationality, ancestry or place of origin; or
(B) subject to subsections (3) and (4), adversely affects the worker’s psychological or physical well-being and that the person knows or ought reasonably to know would cause a worker to be humiliated or intimidated; and
(ii) that constitutes a threat to the health or safety of the worker;
In addition to this definition, Eastside Safety Ltd further defines harassment as an activity that makes a person uncomfortable through objectionable materials, jokes or humor, or the bullying of any person. Comments or jokes that are delivered by any person in the training environment may appear to be harmless, but will be considered harassment if they make any person uncomfortable. Comments and jokes may also indicate an underlying attempt at subtle harassment, discrimination or ignorance of the truth. Comments and jokes may appear to be harmless, but may be very disturbing and discriminatory to some people. At no time, will Eastside Safety Ltd employees or contractors participate in harassment. Nor will they allow any activity of this type to take place in the workplace they are at.
Differences of opinion, based upon intellectual discussion and presentation of factual materials is not considered harassment, unless the material is presented in such a manner that it violates the definition provided by Saskatchewan OHS and the additional definition held by Eastside Safety Ltd. All people have the right to express their opinion, knowledge and facts in a respectful, non-threatening learning environment.
In the case of providing training at a work site with established Harassment Policies, those policies will be utilized for dealing with a complaint. Where no policies exist at a work site, Eastside Safety Ltd policies will be followed.
Eastside Safety Ltd has created policies regarding harassment in the workplace. These policies are available to any person affected by this statement for their review. If any person feels that they have been harassed, they may file a complaint with Eastside Safety Ltd Privacy Officer at privacyofficer@eastsidesafety.com. Additionally, the option of filing a complaint with the Occupational Health and Safety Division for investigation of the allegation is available.
Eastside Safety Ltd also works within the Manitoba, Alberta and Federal jurisdictions of Occupational Health and Safety legislation. Specific references to those jurisdictions are made in the Eastside Safety Ltd Policy Manual.
Eastside Safety is bound by the Canadian Personal Information Protection and Electronic Documents Act. Whenever personal information is collected, used, disclosed and retained by Eastside Safety Ltd, it will be used only in its course of commercial activities allowed by legislation. The personal information that Eastside Safety collects, uses, discloses and retains for Regulatory purposes does not require consent.
Eastside Safety is bound by the Canadian Personal Information Protection and Electronic Documents Act. Whenever personal information is collected, used, disclosed and retained by Eastside Safety Ltd, it will be used only in its course of commercial activities allowed by legislation. The personal information that Eastside Safety collects, uses, discloses and retains for Regulatory purposes does not require consent.
1. Accountability: Eastside Safety Ltd. is responsible for personal information under its control and shall designate the Directors of the company as Privacy Officers with the responsibility and accountability for compliance. Contact with the Privacy Officer is available upon request by sending an e-mail to the address listed at the end of this section.
Policy: General questions and comments related to this legislation, Eastside Safety Ltd's compliance with the legislation, as well as that of business related practices should be forwarded to the Privacy Officer using the e-mail address at the end of this section. Concerns related to Eastside Safety Ltd's compliance with the legislation, including the collection, use, retention and destruction of personal information held by Eastside Safety Ltd should be forwarded to the Privacy Officer at the e-mail address at the end of this section.
2. Identifying Purposes: Eastside Safety Ltd gathers personal information, uses the information, and discloses the information in the course of its commercial duties from it's clients.
Policy: Personal information is collected, used and disclosed by Eastside Safety Ltd in the course of its duties. The stated purpose of the collection, use and disclosure of this information will be only with those agencies that Eastside Safety Ltd purchases training programs from and must provide information to them for certificates, instructor certification or statistical purposes. In all other cases, information will not be provided unless required by this legislation. A consent form, setting out the use of the personal information by Eastside Safety Ltd in the course of its commercial activities, will be provided to give the opportunity to accept or deny its use. Any individual may subsequently amend their consent in writing.
3. Consent: The knowledge and informed consent of the individual is required for the collection, use, disclosure or retention of personal information in the course of Eastside Safety Ltd. activities except where inappropriate. The form of consent sought by Eastside Safety Ltd may vary depending upon the circumstances, the type of information and the reasonable expectations of the individual. Given the nature of the personal information it is reasonable to infer that an individual has given implied consent for the collection, use, disclosure of personal information necessary for the identified purposes until the individual has returned the above noted Consent Form to Eastside Safety Ltd. An express consent with check off boxes allowing an individual to request that contact information not be given to other organizations which may use it for commercial activities will be included in the Consent Form. Eastside Safety Ltd may collect, use or disclose personal information in the course of its commercial activities without the knowledge or consent of the individual if the collection, use or disclosure is clearly in the interest of the individual and the consent cannot be obtained in a timely manner or if it is reasonable to expect that the collection, use or disclosure with the knowledge or consent of the individual would compromise the availability of the information as more particularly set out in the Personal Information Protection and Electronic Documents Act.
An individual may withdraw his/her consent at any time upon reasonable notice subject to any legal or contractual obligations, requirements and restrictions.
Eastside Safety reserves the right to refuse personal information to any organization who is deemed non-compliant with the Personal Information Protection and Electronics Documents Act as well as when the information is protected by this legislation.
Policy: Personal information collected, used, disclosed and retained by Eastside Safety Ltd in the course of its commercial activities will be identified in the Consent Form. Eastside Safety Ltd will obtain written consent form all clients to collect, use, disclose and retain their personal information in the course of its commercial activities.
4. Limiting Collection: The collection use and disclosure of personal information in the course of its commercial activities shall be limited to that which is necessary for the purposes identified by Eastside Safety Ltd. Information shall be collected by fair and lawful means.
Policy: Eastside Safety Ltd in the course of its business activities will gather information obtained from the individual consent forms.
5. Limiting use, disclosure and retention
Policy: Personal information collected, used or disclosed by Eastside Safety Ltd in the course of its commercial activities shall not be used or disclosed for purposes other than those for which it was collected except with the consent of the individual or as required by law. Personal information shall be retained only as long as long as necessary for the fulfillment of those purposes. Information may be disclosed in the course of its commercial activities without the knowledge or consent of the individual if the disclosure is made in accordance with a lawful process, investigation or court order. Only personal information provided on the Consent Form may be disclosed these sources.
6. Accuracy: Personal information collected, used or disclosed by Eastside Safety Ltd. in the course of its commercial activities shall be as accurate, complete and up to date as is necessary for the purposes for which it is to be used.
Policy: Eastside Safety Ltd will take all reasonably practicable means to maintain its database, however it is up to the individual to inform Eastside Safety Ltd. if there are any changes to that information.
7. Safeguards:
Policy: Information collected by Eastside Safety Ltd. in the course of its business activities shall be protected by appropriate safeguards appropriate for the sensitivity of the information collected. The actual database is collected in one computer, retained in a secure area at all times, password protected, and operated by one person.
8. Oneness: Eastside Safety Ltd shall make readily available to individuals specific information about its policy of practices relating to the management of personal information collected, used and disclosed in the course of its commercial activities. An individual may contact the Privacy Officer to obtain further information.
Policy: An individual may request access to their personal information collected, used or disclosed by Eastside Safety Ltd in the course of its commercial activities.
9. Individual access: Upon request, an individual shall be informed of the existence, use and disclosure of their personal information collected, used or disclosed by Eastside Safety Ltd in the course of its commercial activities and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
Policy: An individual may request access to their personal information collected, used or disclosed by Eastside Safety Ltd in the course of its commercial activities. The request must be received in writing, signed and include the date and times that the viewing of the information would take place. The Privacy Officer will remove the Consent Form from the filing system for review by the individual. Any changes to the information contained on the Consent Form will be made by the individual in writing, signed and dated.
10. Challenging compliance: An individual shall be able to address a challenge concerning compliance with these principles with the designated Information Officer (Director) accountable for Eastside Safety Ltd's compliance with this legislation.
Policy: Complaints may be made to the Eastside Safety Privacy Officer in accordance with this legislation. The complaint must be made in written format and signed. The Privacy Officer will investigate the matter and issue a response to the individual within 30 days of the receipt of the complaint.
To contact Eastside Safety Ltd Information Privacy Officer's, e-mail privacy officer@eastsidesafety.com Contact with the Eastside Safety Ltd Privacy Officer does not restrict or eliminate the ability to contact the Federal Privacy Commissioner.
